FINANCIAL ADMINISTRATION ACT - 2003 (ACT 654)
-
-
(1) The Minister shall
(a) develop and implement a macro economic and fiscal policy framework for the country and shall
(i) supervise and monitor the finances of the country; and
(ii) co-ordinate international and intergovernmental financial and fiscal relations;
(b) advise Government on the total resources to be allocated to the public sector and the appropriate level of resources to be allocated to individual programmes and activities within that sector.
(2) The Minister shall ensure that periodically and not less than once a year
(a) the fiscal policy of Government; and
(b) a statement of the current and projected state of the economy and finances are presented to Parliament.
(3) The Minister shall ensure that
(a) systems are established throughout the public sector
(i) to budget for the use of resources; and
(ii) to approve requests for the issue of public money prior to inclusion in estimates of expenditure for submission to Parliament in accordance with this Act;
(b) when Parliament has approved the Consolidated Fund Expenditure Estimates, authority to disburse funds to meet the expenditure is conveyed to Principal Account Holders through the Controller and Accountant-General; and
(c) transparent systems are established and maintained which
(i) provide a full account to Parliament for the use of resources and public moneys; and
(ii) ensure the exercise of regularity and propriety in the handling and expenditure of public funds.
(4) Approval of withdrawal from the Consolidated Fund of moneys allocated by Parliament shall be by warrant signed by the Minister.
-
-
(1) The Minister shall, subject to the provisions of this Act and any other enactment, have responsibility for the management and control of the Consolidated Fund and such other public funds as shall be designated as being in the care of the Minister and of matters relating to the financial affairs of the Government.
(2) The Minister may make such regulations or may give such directions not inconsistent with this Act as may appear to the Minister to be necessary and expedient for the proper implementation of the intent and purpose of this Act and the safety, economy and advantage of public revenue and property.
(3) The Minister shall ensure that any directions given under this section are brought to the notice of persons directly affected.
(4) The Minister may cause the inspection of the books, records and offices of a department.
-
-
(1) There shall be appointed in accordance with article 195 of the Constitution, a Controller and Accountant-General who is responsible to the Minister for the custody, safety and integrity of the Consolidated Fund and other public funds designated under the care of the Controller and Accountant-General.
(2) The Controller and Accountant-General is responsible for the compilation and management of the accounts prepared in relation to the Consolidated Fund and other public funds and for this purpose the Controller and Accountant-General may give general instructions to the Principal Spending Officers of departments which shall not be inconsistent with this Act or any regulations or instructions issued under this Act.
(3) The Controller and Accountant-General is the Chief Accounting Officer of the Government who has responsibility to keep, render and publish statements of public accounts as required by this Act or any other enactment.
(4) As Chief Accounting Officer, the Controller and Accountant-General is the chief adviser to the Minister and the government on accountancy matters and is the person who approves accounting instructions of departments and promotes the development of efficient accounting systems within departments.
(5) The Controller and Accountant-General receives, disburses and provides secure custody for moneys payable into the Consolidated Fund and other funds and for this purpose shall establish such accounts with the Bank of Ghana and its agents as are considered necessary for the deposit of the moneys.
(6) A bank account shall not be opened for any department except under the authority of the Controller and Accountant-General and a bank shall not open an account for any department without the authority of the Controller and Accountant-General.
(7) Without limiting the generality of these duties, the Controller and Accountant-General shall
(a) in consultation with the Auditor-General, specify for departments, the accounting basis, policies and the classification system to be applied in public accounting and ensure that a proper system of accounting is established in each case; and
(b) ensure, in so far as is practicable, that adequate provisions exist for the safe custody of public money, securities and accountable documents.
-
-
(1) There shall be appointed in accordance with article 195 of the Constitution, such number of Deputy Controllers and Accountants-General as may be considered necessary for the purposes of this Act.
(2) A Deputy Controller and Accountant-General shall perform such functions of the Controller and Accountant-General as the Controller and Accountant-General shall determine.
(3) The terms and conditions of service of a Deputy Controller and Accountant-General shall be as specified in the person's letter of appointment.
-
-
(1) In accordance with article 175 of the Constitution, the public funds of Ghana consist of the Consolidated Fund, Contingency Fund and such other funds as may be established by or under an Act of Parliament.
(2) Except as otherwise provided in this Act, any fund other than the Consolidated Fund shall be governed by the enactment establishing the fund.
-
-
(1) In accordance with article 176 of the Constitution, there shall be paid into the Consolidated Fund,
(a) revenue or other moneys raised or received for government business or on behalf of the Government; and
(b) any other moneys raised or received in trust for or on behalf of the Government.
(2) The revenue and other moneys referred to in subsection (1) exclude revenue or other moneys
(a) payable by or under an Act of Parliament into some other fund established for a specific purpose; or
(b) that may, under an Act of Parliament, be retained by the department or agency of Government that received them for the purpose of defraying the expenses of that department or agency.
(3) Where under sub-section (2) provision is made in any enactment for an agency of Government to retain its internally generated funds for the purpose of defraying its expenses pursuant to article 176 (2) (b) of the Constitution, the agency shall make full disclosure of internally generated funds to the Minister
(4) Notwithstanding any provision to the contrary in any enactment in existence immediately before the coming into force of this Act, no investment in Government securities shall be made of internally generated funds by an agency of Government without prior approval in writing of the Minister.
-
-
(1) In accordance with article 177 of the Constitution, there shall be paid into the Contingency Fund, moneys voted for the purpose by Parliament; and advances may be made from that Fund by the Committee responsible for financial matters in Parliament whenever the Committee is satisfied that there is an urgent or unforeseen need for expenditure for which no other provision exists to meet the need.
(2) Where an advance is made from the Contingency Fund a supplementary estimate shall be presented as soon as possible to Parliament to replace the amount advanced.
-
-
(1) Moneys received by or on behalf of the Government for a special purpose and paid into the Consolidated Fund, may be paid out of that Fund subject to the provisions of an Act of Parliament.
(2) Subject to any enactment, interest may be allowed in respect of any money to which subsection (1) applies at rates fixed by the Minister in Regulations or administratively.
-
-
-
Where a service is rendered by a department to any person and the Minister is of the opinion that a charge for that service should be borne by the person to whom the service is rendered, the Minister may subject to the provisions of an enactment relating to that service, prescribe the fees to be charged.
-
-
(1) Where money is received by a public officer from any person, such as a deposit to ensure the doing of an act or thing, the public officer shall hold or dispose of the money in such manner as the Ministry may prescribe.
(2) Where money is paid by a person to a public officer for a purpose that is not fulfilled, the money may, less such sum as in the opinion of the Minister is properly attributed to service rendered, be returned or repaid or otherwise dealt with as the Minister may direct.
(3) Money paid to the credit of the Consolidated Fund, not being public money, may be returned or repaid in such manner as the Minister may prescribe.
(4) The Minister may determine the amount of cash or securities held to meet obligations under this section.
-
-
(1) The Minister may, subject to the approval of Parliament, in the public interest, recommend the deletion from the public accounts or other government accounts, in whole or in part, of any obligation or debt due to the Government or any claim by the Government.
(2) The deletion from the accounts does not constitute a remission of the obligation, debt or claim and does not debar subsequent proceedings for recovery, should the Minister see fit.
(3) The Minister may by regulation delegate the power of deletion under this section, subject to such terms and conditions as the Minister may require, to any public officer who shall personally exercise the delegated powers.
(4) The obligations, debt and claims deleted from the accounts shall be reported in financial statements required under sections 54 and 55 of this Act.
-
-
(1) A payment shall not be made out of the Consolidated Fund except as provided by article 178 of the Constitution.
(2) A payment shall not be made in excess of the amount granted under an appropriation for any service.
(3) The Minister may by legislative instrument prescribe for the approval of Parliament, procedures to be followed to make payments out of the Consolidated Fund in times of emergency.
-
-
(1) When departmental estimates of expenditure are approved by the President they shall become subject to Article 179 of the Constitution.
(2) Each estimate shall indicate the officer in control of and accountable for the use of public moneys.
(3) When an appropriation for a department has been approved in accordance with article 179 of the Constitution, it shall be used only in accordance with the purpose described and within the limits set by the classification within the estimate of the department.
(4) The Minister may, by legislative instrument, authorise the reallocation of expenditure within the ambit of a department's appropriation.
-
-
(1) A charge shall not be made against an appropriation except on the requisition of the appropriate head of the government department for which the appropriation was made or a deputy authorised by that head.
(2) A requisition for payment out of the Consolidated Fund shall be in such form, with such documents and certified in such manner as the Controller and Accountant-General may require.
(3) The Controller and Accountant-General shall reject a requisition if the Controller and Accountant-General is of the opinion that payment on it
(a) would not be a lawful charge against the appropriation;
(b) would result in expenditure in excess of the appropriation; or
(c) would reduce the balance available in the appropriation in such a manner that it would not be sufficient to meet the commitments to be charged against it.
(4) The Controller and Accountant-General may transmit to the Minister any requisition for the direction of the Minister and the Minister may order that the requisition be made or refused.
(5) The officer named on the requisition may issue an order for payment to be made on the authority of a requisition certified by the Controller and Accountant-General as valid for payment.
(6) Where any payment is refused by the Controller and Accountant-General, the head of department concerned may report the circumstances to the Minister for decision, and the Minister may confirm or reverse the refusal of the Controller and Accountant-General and give such directions as are necessary to carry out the decision.
-
-
(1) Payment shall not be made for work done, goods supplied or services rendered whether under a contract or not, in connection with any part of the public service, unless in addition to any other voucher or certificate that is required, the head of the government department or any other officer authorised by the head of department certifies
(a) that the work has been performed, the goods supplied or the service rendered, and that the price charged is according to the contract or if not specified by the contract, is reasonable; or
(b) where payment is to be made before the completion of the work, delivery of the goods or rendering of the service, that the payment is in accordance with the contract.
(2) Where the Controller and Accountant-General reports in respect of any contract under which a cost audit is required to be made, that any cost or charges claimed by the contractor should not be allowed, the costs or charges shall not be allowed unless the Minister otherwise directs.
(3) Where taxes are required to be paid in respect of payment for work done, goods supplied or services rendered, whether under a contract or not, the head of the department concerned shall be responsible to ensure that any tax is paid.
-
-
(1) Subject to the Loans Act, 1970 (Act 335), a contract that provides for the payment of any money by the government shall not be considered valid without the prior approval of the Minister.
(2) The Minister shall signify approval, on the basis of a signed certificate to the effect that there is sufficient unencumbered balance available out of any appropriation or out of an item included in the estimates, to discharge any commitments under the contract that would come in the course of payment, during the financial year in which the contract was entered into.
(3) In the case of forward commitments, the certificate shall state that if and when the government grants an appropriation, the commitments will be entered as an encumbrance against the appropriation.
(4) Copies of each contract made under this section shall be submitted to the Auditor-General and to the Controller and Accountant-General as soon as it is made.
-
-
(1) Subject to the provisions of the State Property and Contracts Act, 1960 (C.A. 6), the Minister with the prior approval of Parliament may by legislative instrument make Regulations with respect to the following:
(a) the conditions under which contracts may be entered into; and
(b) the security to be given in the name of the Government to secure the due performance of contracts and may direct in the Regulations or the order that no contract shall be entered into or have effect unless execution of the contract has been approved by Parliament where payments are required in excess of the prescribed amount.
(2) Where payment under a contract is withheld to ensure the due performance of the contract, the payment may be charged to the appropriation for the contract and the amount charged may be credited to a special account to be paid out in the manner prescribed by the contract.
-
-
(1) There shall be opened, under the authority of the Controller and Accountant-General and in accordance with section 3, special bank accounts for each department into which shall be lodged departmental allocations under an Appropriation Act.
(2) Except otherwise determined by the Minister, special bank accounts shall be opened with the Bank of Ghana and the balance at any time shall form part of the Consolidated Fund.
(3) Subject to Article 178 of the Constitution, every payment out of the special bank account relating to an appropriation shall be made under the direction and control of the head of the department concerned, either by cash, cheque or other instrument in such form and authenticated in such manner as the Minister may by legislative instrument prescribe.
(4) Every head of department shall ensure that a record is kept of cheques or other instruments issued under the direction of that department.
(5) The Minister may, in consultation with the Auditor-General by legislative instrument provide for the destruction of cheques or other negotiable instruments.
-
-
-
(1) The Minister may cause public moneys to be invested on behalf of the Government in the purchase of securities for such periods and on such terms as the Minister thinks fit except that public moneys may not be invested in government securities.
(2) The interest received in respect of securities shall be paid into the Consolidated Fund as revenue, except where the securities are held on behalf of a trust fund and an enactment or agreement requires that the interest shall be paid into the trust fund.
(3) The Minister may, where it appears expedient, cause the investment to be sold or converted into money and the proceeds either credited to the Consolidated Fund or re-invested on behalf of the Government.
(4) Profits and losses realized on the sale of securities shall be charged to revenue or expenditure, except where the securities are held on behalf of a trust fund and an enactment or agreement provides that the profits or losses shall be chargeable to that fund.
(5) At least once in every year, the Auditor-General shall inspect certificates in respect of the securities and other investments.
(6) The annual return of securities and other investments shall be prepared by the Controller and Accountant-General and forwarded for verification to the Auditor-General.
(7) The investment of the funds shall not constitute a withdrawal from the Consolidated Fund as defined in this Act.
-
-
(1) Subject to Article 181 of the Constitution, no public moneys shall be advanced from the Consolidated Fund except under authority of Regulations made by the Minister and approved by Parliament.
(2) Such Regulations shall specify the terms of release and repayment of advances and require the completion of agreements between the government and the borrowers as a condition for release.
(3) Parliament may require that interest be payable in respect of the advances and shall determine the rate to be paid.
(4) The Controller and Accountant-General may recover an advance or any portion of it that is not repaid or accounted for, as required by Regulations or by agreement out of any moneys payable by the Government to the person to whom the advance was made.
(5) Each accountable advance that is not repaid or accounted for as required by subsection (4) shall be reported in the public accounts.
(6) The Minister shall, when annual estimates are being submitted for the approval of Parliament, include for approval, schedules showing the amounts by which it is proposed that advances shall be increased or diminished in the ensuing financial year and shall seek the prior approval of Parliament for any subsequent revision of the limits set by it.
-
-
(1) Subject to Article 181 of the Constitution, the President may with the approval of Parliament, authorise the Minister to enter into an agreement to grant a loan from the Consolidated Fund.
(2) An agreement entered into under subsection (1) shall be laid before Parliament and shall not come into operation until it has been approved by Parliament and shall contain a clause to this effect.
(3) Parliament may, by resolution of majority of all the members, authorise the Minister to approve particular classes of loan subject to such limitations as may be specified by Parliament.
(4) The Minister shall, when annual estimates are being submitted for approval by Parliament,
(a) include for approval a schedule of the loans to be payable or repayments to be recovered during the year; and
(b) seek the prior approval of Parliament for any additional amounts that may be required under a general authority to lend, given in accordance with subsection (3).
(5) The amount issued as loans from the Consolidated Fund shall be shown in the public accounts as an asset of the Consolidated Fund until recovery has been effected.
(6) The interest on loans shall be paid into the Consolidated Fund as revenue, and recoveries shall be paid into the Consolidated Fund.
(7) For the purposes of this section the term "loan" means moneys issued from the Consolidated Fund on condition of return or repayment over or after a period of more than one year.
-
-
(1) The President, with the approval of Parliament, may authorise the Minister to provide for, acquire by agreement, or purchase from the Consolidated Fund all or part of the equity capital of a company or other organization on grounds of state policy.
(2) The Minister shall, when annual estimates are being submitted for approval by Parliament, include for approval a schedule for the equity investments to be made or to be sold or otherwise disposed of during the year.
(3) The amounts issued for provision, acquisition or purchase or equity investments from the Consolidated Fund shall be shown in the public accounts as an asset of the Consolidated Fund until the asset has been sold or otherwise disposed of by authority of Parliament.
(4) The profits and dividends or proceeds of sale arising from the equity investments shall be paid into the Consolidated Fund.
(5) A detailed statement of government's equity investments shall be reported annually in the annual statement of the public accounts.
-
-
(1) Subject to Article 179 of the Constitution, the President shall cause to be prepared and laid before Parliament at least one month before the end of the financial year, estimates of the revenues and expenditure of the Government for the following financial year.
(2) The estimates of the expenditure of departments and agencies
(a) shall be classified under programmes or activities which shall be included in a Bill to be known as the Appropriation Bill and which shall be introduced into Parliament to provide for the issue from the Consolidated Fund or such other appropriate fund of the sums of money necessary to meet that expenditure and the appropriation of those sums for the purposes specified in that Bill;
(b) shall outline for each vote of expenditure a statement of the performance criteria to be met in providing the required outputs; and
(c) shall in respect of payments charged on the Consolidated Fund, be laid before Parliament for the information of Members of Parliament.
(3) Parliament shall determine the procedure for the presentation of Appropriation Bills.
(4) Where, in respect of a financial year, it is found that the amount of moneys appropriated by the Appropriation Act for any purpose to a government department is insufficient or that a need has arisen for expenditure for a purpose for which no sum of moneys has been appropriated by that Act, a supplementary estimate showing the sum of money required shall be laid before Parliament for its approval.
(5) Where in the case of a financial year, a supplementary estimate has been approved by Parliament in accordance with subsection (4), a supplementary Appropriation Bill shall be introduced into Parliament in the next financial year to provide for the appropriation of the sum approved for the purposes specified in that estimate.
(6) Notwithstanding the provisions of the preceding subsections of this section, the President may cause to be prepared and laid before Parliament, estimates of revenue and expenditure in the country for periods covering more than one year.
(7) This section shall not apply to a department or agency to which section 6 (2) (b) applies.
-
-
(1) In accordance with Article 180 of the Constitution, where it appears to the President that the Appropriation Act in respect of any financial year will not come into operation by the beginning of that financial year, the President may, with the prior approval of Parliament by a resolution, authorise the withdrawal of moneys from the Consolidated Fund to meet expenditures necessary to carry on the services of the Government in respect of the period expiring three months from the beginning of the financial year or on the coming into operation of the Act whichever is earlier.
(2) Notwithstanding the provisions of section 1 of the Revenue Agencies (Retention of Part of Revenue) Act, 2002 (Act 628), where the President is satisfied at the beginning of any financial year that insufficient revenue has been collected by the Revenue Agencies and that revenue determined to be retained by the Revenue Agencies is inadequate to meet the expenditure to carry out the functions of the Revenue Agencies, the President may, with the prior approval of Parliament, authorise the withdrawal of moneys from the Consolidated Fund to meet the expenditure necessary to carry out the functions of the Revenue Agencies for the period expiring three months from the beginning of the financial year, but this money shall be refunded to the consolidated Fund before the end of the financial year.
-
-
Except for statutory payments, every appropriation by Parliament of public moneys for the service of a financial year and every warrant or other authority issued under this Act in respect of the financial year shall lapse and cease to have any effect at the close of that year and the unexpended balance of any moneys withdrawn from the Consolidated Fund shall be repaid to the Consolidated Fund.
-
-
-
(1) The estimates of non-tax revenue of Ministries, departments and agencies other than those that generate tax revenue, shall be classified in accordance with directives issued by the Minister.
(2) Ministries, departments and agencies shall prepare annual estimates for each class of non-tax revenue and shall outline for each revenue classification, performance criteria to be met to attain the estimated revenue.
-
-
(1) Each government department shall maintain adequate records of stores and the Minister in consultation with the Public Procurement Board, established under the Public Procurement Act may make Regulations governing the acquisition, receipt, custody, control, issue, and disposal of the stores.
(2) Except as determined by the Minister and subject to any other enactment, government stores shall be procured from only Value Added Tax registered persons.
-
-
-
(1) A person is responsible for the proper custody, care and use of government stores under the control of that person.
(2) Notwithstanding subsection (1), a head of department is responsible for the general management of government stores held within the department and for the due performance of the duties of subordinate staff in relation to the government stores.
-
-
-
Subject to any other enactment, a transfer, lease, loan or sale of government stores shall not be made to any person except by or under the authority of an enactment.
-
-
-
(1) Where the Minister has good reason to believe that a malfeasance has occurred in connection with government stores, the Minister shall bring this to the notice of Parliament and the Auditor-General.
(2) Parliament may, request the Auditor-General to enquire into and report on the matter.
-
-
-
(1) The accounts submitted in accordance with this Part shall state the basis of accounting used in the preparation of the accounts and identify any significant departures and the reasons for the departures.
(2) Without limiting subsection (1), financial statements shall be prepared in accordance with generally accepted government accounting principles.
-
-
-
(1) Within a period of fifteen days, or such other period as Parliament may by resolution appoint, after the end of each month, there shall be prepared and transmitted to the Auditor-General and the Minister by the Controller and Accountant-General in respect of the month, the public accounts which shall be published in the Gazette and shall comprise
(a) a balance sheet showing the assets and liabilities of the Consolidated Fund as at the end of the month;
(b) a statement of revenue and expenditure of the Consolidated Fund for the month;
(c) cash flow statement of the Consolidated Fund for the month; and
(d) notes that form a part of the accounts.
(2) The accounts submitted under this section shall
(a) be prepared in accordance with generally accepted accounting principles and in accordance with any instructions issued by the Controller and Accountant-General in consultation with the Auditor-General; and
(b) state the basis of accounting used in the preparation and identify any significant departures and the reasons for the departure.
(3) The Controller and Accountant-General shall prescribe, in Departmental Accounting Instructions, which items are to be classified as the assets and liabilities of the public accounts.
(4) Subject to subsection (3), the Controller and Accountant-General shall maintain a composite record of public property classified as assets and for this section, departments shall include schedules of their assets in the notes to their respective accounts required under section 41.
-
-
-
(1) At the close of business of the last working day of each month or financial year, whichever is applicable, the accounts shall be balanced off.
(2) The receipts and payments that belong to a period or a financial year other than the period or financial year in question, shall be shown in the accounts and the details shall be given in the notes in accordance with sections 39 and 40.
-
-
-
(1) The public accounts, accounts of departments and statutory corporations and other public institutions provided for by this Act shall be audited in accordance with the provisions of the Audit Service Act, 2000, (Act 584) and Regulations made under that Act.
(2) The internal audit of departments and statutory corporations and other public institutions provided for by this Act shall be conducted in accordance with any enactment for the time being regulating internal auditing of departments, statutory corporations and public institutions.
-
-
-
-
-
-
(1) Funds of a corporation may be placed to the credit of a special account in the Consolidated Fund in the name of the corporation if the Minister and the sector Minister approve, subject to the enactment under which the corporation exists.
(2) The Minister may pay out or repay to the corporation the money in the special account.
(3) Interest may be allowed and paid from the Consolidated Fund to the credit of a special account at rates determined by the Minister.
-
-
-
-
-
The Minister may upon recommendation of the governing body of a corporation direct the corporation to make provision for reserves, for extensions, depreciation of assets, for uncollectable debts and for other purposes.
-
-
(1) A corporation shall keep proper books of accounts and proper records in relation to them and the books of accounts and records shall be in such form as the Auditor-General may approve.
(2) The financial statements of a corporation comprising
(a) a balance sheet of the assets and liabilities of the corporation as at the end of the year;
(b) a statement of revenue and expenditure of the corporation for the year;
(c) the cash flow statement of the corporation for the year; and
(d) notes that form part of the accounts which shall include particulars of the extent to which the performance criteria specified in the estimate in relation to the corporations outputs were satisfied, shall be prepared within a period of three months after the end of each financial year.
(3) The financial statement shall be prepared and transmitted to the Auditor-General, the Minister and the sector Minister by the head of the corporation.
(4) The accounts submitted under this section shall
(a) be prepared in accordance with generally accepted accounting principles and in accordance with any instructions issued by the Auditor-General; and
(b) state the basis of accounting used in preparation and identify significant departures from the principles and the reasons for the departure.
(5) The Minister, the sector Minister or head of department shall prepare a report in the prescribed form and manner for Parliament, or the sector Minister.
(6) The report under subsection (5) shall be directed by Parliament.
(7) The Auditor-General shall audit accounts of public corporations governed by this Act in accordance with the provisions of the Audit Service Act, 2000 (Act 584).
-
-
(1) The board of directors of a corporation shall, as soon as possible after the expiry of each financial year but within six months after the end of the financial year, submit an annual report to the sector Minister dealing generally with the activities and operations of the corporation within that year.
(2) The annual report shall include
(a) a copy of the audited accounts of the corporation together with the Auditor-General's report on them;
(b) a statement of any directions given by the sector Minister to the Board within that year in accordance with this Act and the enactment under which the corporation exists; and
(c) such other information as the sector Minister may in writing reasonably request.
(3) A copy of the annual report of the Board of Directors of a corporation shall also be sent by the Board to
(a) the Minister for Finance;
(b) the head of the Ghana Statistical Service;
(c) the Governor of the Bank of Ghana; and
(d) any other person that the Minister for Finance may authorise.
(4) The sector Minister shall, as soon as practicable and in any event within two months after receiving the annual report of the Board, cause the report to be laid before Parliament.
-
-
-
(1) The Board of Directors of each public corporation governed by this Act shall ensure the efficient management of the financial resources of Corporation including the collection and receipt of moneys due to that corporation.
(2) If it appears to the Auditor-General from any examination, audit or inspection that a corporation has wilfully or negligently omitted to ensure the collection or receipt of moneys due to the corporation, the Minister may withdraw or suspend the emoluments of the Board of Directors whether jointly or severally upon the recommendation of the Auditor-General.
-
-
(1) Notwithstanding anything in this Part, the Minister may cause the efficiency and operational auditing of a corporation to be conducted.
(2) Without limiting subsection (1), the Minister may cause
(a) an assessment and appraisal of standards and techniques of management; and
(b) an assessment of the effectiveness of the procedures adopted and instructions issued to be made in respect of any corporation.
-
-
-
The responsibility of the Auditor-General to examine and certify public accounts or to audit other government accounts, does not relieve an officer responsible for keeping or rendering accounts, from the duty to comply with and to ensure the compliance of subordinate staff with the provisions of this or any other enactment or with any Regulations or directions issued.
-
-
(1) Where the Controller and Accountant-General has reason to believe that any person
(a) has received money for the Government and has not duly paid it over;
(b) has received money for which the person is accountable to the Government and has not duly accounted for it; or
(c) has in hand public money which has not duly been applied,
the Controller and Accountant-General may cause a notice to be served on the person or on the personal representative of the person within the meaning of the Administration of Estates Act, 1961 (Act 63), in the case of a deceased person, which shall require the person or the personal representative of the person, within such time as may be specified by notice to duly pay over, account for, or apply the money and transmit to the Controller and Accountant-General satisfactory evidence that this has been done.
(2) Where a person fails to comply with a notice served under subsection (1) within the time stipulated, the Controller and Accountant-General shall cause to be stated an account between the person and the Government, showing the amount of the money not duly paid over, accounted for or applied, with interest at the prevailing bank rate from the date the amount became due.
(3) In proceedings for the recovery of money, a copy of the account stated by a person authorised in that behalf by the Controller and Accountant-General shall be prima facie evidence that the amount stated together with interest is due and payable to the Government.
(4) Where it appears
(a) by the books of account kept by or in the office of a person employed in the collection or management of public moneys;
(b) in any accounting by that person; or
(c) by written acknowledgement or confession, that the person has, in the course of employment received moneys that belong to the Government and refused or neglected to pay over the moneys to the proper persons at the proper times, an affidavit deposing to these facts made by any person who has knowledge of the matter shall in any proceedings for the recovery of the moneys be received in evidence and be prima facie evidence of the facts stated.
(5) Where any sum of money is lost to the Government by misconduct, neglect of duty or negligence by any person employed in the collection or receiving of any public moneys, the person is accountable for the sum, as if the person had collected and received it and it may be recovered from that person as if he collected and received it.
(6) The provisions of this section shall apply with modification to government stores or the value of the stores where appropriate as they apply to government moneys.
-
-
-
(1) Books, papers, accounts and documents kept or used by, or received or taken into the possession of any person, who is or has been employed in the collection or management of revenue by virtue of that employment, is property that belongs to Government.
(2) The moneys and valuable securities received or taken into the possession of an officer or a person in the cause of employment is money and valuable securities that belong to the Government.
-
-
(1) Where a person is indebted to the Government for a specific sum of money, the Minister in consultation with the Attorney-General may authorise the retention, by way of deduction or set-off, of the amount of the indebtedness out of any sum of money that may be due or payable by the Government to that person.
(2) Notwithstanding subsection (1), the Controller and Accountant-General or another head of department shall recover an overpayment made out of the Consolidated Fund on account of salary, wages and allowances out of a sum of money that may be due or payable by the Government to the person to whom the overpayment was made.
(3) No payment shall be made where an amount of more than 1,000 currency points is due from the Consolidated Fund to any individual or body of persons unless there is produced to the paying officer a certificate issued by the Commissioner of Income Tax showing that tax is not due from the individual or body of persons or that satisfactory arrangements have been made for payment of any tax due by the individual or body.
(4) Currency point under subsection (3) has the meaning assigned to it under section 165(2) of the Internal Revenue Act, 2000 (Act 592).
-
-
-
(1) There is established by this Act a Financial Administration Tribunal referred to in this Act as the "Tribunal".
(2) The Tribunal shall comprise,
(a) a Justice of the High Court who shall be the chairperson;
(b) a chartered accountant; and
(c) a management accountant or a professional valuer.
(3) The members shall be nominated by the Chief Justice in consultation with the Judicial Council and shall be appointed by the President.
(4) The terms and conditions of the members other than the Justice of the High Court shall be as stated in their letters of appointment.
-
-
-
-
-
-
-
(1) Directors of companies appointed by the Government shall submit a report on the operations of the company to the Minister and the sector Minister at the end of June and December each year.
(2) The Directors appointed by the Government in any company shall forward to the sector Minister a copy of the audited financial statement of the company within a period of one month after the publication of the audited financial statement of the company.
(3) Subject to any other provision on the removal of Directors from a Board, where the Directors fail to comply with subsection (1), the Directors shall be removed from the Board.
(4) The Minister shall determine the form and content of the report required under subsection (1).
-
-
The Minister may, subject to the provisions of this Act by legislative instrument make Regulations on
(a) the collection, management and administration of, and the accounting for public moneys and moneys held in trust for the Government;
(b) payments and procedure for payment out of the Consolidated Fund;
(c) loans from the Consolidated Fund;
(d) appropriation of public money;
(e) the maintenance of records of the property of Government;
(f) any purpose necessary for the efficient administration of public finance subject to the provisions of any enactment; and
(g) anything which is required or authorised to be made by Regulations under this Act.
-
-
-
(1) The Financial Administration Decree, 1979 (S.M.C.D. 221) is hereby repealed.
(2) Regulations, orders, rules and instructions relating to the administration of public finance, government stores and public corporations other than those set up for commercial purposes in operation at the time of the commencement of this Act and not inconsistent with this Act shall continue in operation until the regulations, orders, rules or instructions are amended, revoked or replaced by regulations or orders or other instrument under this Act.
(3) Any enactment in force at the commencement of this Act shall have effect, with such modification as may be necessary, to give effect to the provisions of this Act.
(4) The Minister may issue written instructions with respect to transitional measures related to the implementation of this Act.
-
|
